Manage access to folders and files
To set access rights for an entire folder at once (rather than per file), use the Manage user access to folder function:
Go to the Documents section.
Select the folder you want to manage and click on it.
Use the panel on the right to configure who can view or download the folder.
Download rights can only be granted if view rights are already given.
Any access you set at the folder level will automatically apply to all subfolders and files within it. If a subfolder or file has its own access settings, those will override the inherited ones.
You can manage access in two ways:
All users at once – use the “All users” column to apply the same access to everyone.
Individual users – select specific users and set their permissions. Use the search bar to quickly find names.
Manage access by group
Open the Documents section and locate the folder.
Click the three-dot menu next to the folder name and choose View details and access.
If you're an administrator or the folder owner, you’ll see all available groups and users. Your groups appear first, followed by Guest and Administrator users (alphabetically).
You can assign:
View rights
Download rights (only after view rights are granted)
Click the arrow next to a group to view its members and set access for individuals. Granting rights to a group applies them to all group members. You can also apply access for all groups and guests using the checkbox.
Granting access to a folder also applies to its entire contents.
Deactivating a user or archiving a group removes their access automatically.
New items created within a shared folder will inherit its permissions.
After making changes, click Save.
Choose whether to Notify users or Don't notify about the new permissions.