AI minutes helps you create a first draft of your meeting minutes using your meeting transcript. It reduces the time spent capturing everything manually and lets you stay focused on the discussion.
AI minutes doesn’t replace the role of the secretary. It gives you structured notes you can review, edit, and copy into your official minutes.
What AI minutes does
AI minutes generates a draft summary for each agenda item. You can:
Review the AI-generated minutes in a side panel
Copy full agenda-item summaries or individual paragraphs
Open and search the full transcript
Copy verbatim comments if needed
Delete the transcript or AI minutes at any time
This keeps you in full control of what goes into the final record.
Don't want to use AI minutes at all? The whole feature can be turned off in workspace settings. The tab AI minutes tab will then be hidden.
How transcripts are retrieved
AI minutes now supports two options for transcripts:
1. Automatic transcripts (recommended)
When you connect Zoom or Microsoft Teams, transcripts are retrieved for you after the meeting ends. You don’t need to upload anything manually.
To enable this workflow:
Reconnect your Zoom or Teams integration (the integration has been updated)
Use a paid Zoom or Microsoft 365 account
Recording + transcription must be turned on in Zoom or Teams
Board will guide you through any setup steps with banners and reminders.
Automatic transcripts appear as soon as the conferencing provider processes them (usually within a few minutes after the meeting ends).
2. Manual upload
You can still upload a transcript file if needed. Supported formats:
.vtt files from Zoom or Microsoft Teams
Files from other providers may work but aren’t officially supported
Use cases
Automatic transcripts allow you to:
Simply start your meeting and let transcripts and AI minutes appear afterwards
Enable recording from within Board if it wasn’t enabled in ZoomContinue using your existing Zoom meeting links after reconnecting your account
For Microsoft Teams, transcripts are only available for new meetings created using Outlook + Teams.
Upload a transcript manually
Open your meeting
Go to the AI minutes tab
Select Upload transcript
Choose your .vtt file
Once available:
The transcript and AI minutes appear in the side panel
AI minutes may take a few minutes to generate
The side panel
The panel includes:
Transcript
The full transcript of the meeting.
You can:
Scroll, search and reference key points
Copy verbatim statements into your minutes
💡 Timestamps for each generated paragraph are provided, so secretaries can double check the "sources"
AI minutes
A drafted summary of the discussion for each agenda item. You can:
Copy the entire agenda item
Copy selected paragraphs
Ignore anything not relevant
Delete AI minutes or the transcript
If you want to remove these files:
Open the AI minutes tab
Select Delete AI minutes or Delete transcript
Deleting only removes the files from your workspace in Board. Your transcript will remain in Zoom or Teams.
Tips for better AI minutes
Use transcripts generated directly from Zoom or Microsoft Teams
Make sure recording is enabled before the meeting starts
Speaker identification helps improve accuracy
Match your agenda items to the discussion for clearer structure