AI minutes helps you create a first draft of your meeting minutes using your meeting transcript. It reduces the time spent capturing everything manually and lets you stay more focused on the discussion.
AI minutes doesn’t replace the role of the secretary. Instead, it gives you structured notes you can review, edit, and copy into your official minutes.
What AI minutes does
AI minutes generates a draft summary for each agenda item based on your meeting transcript. You can:
Review the AI-generated minutes in a side panel
Copy full agenda-item summaries or individual paragraphs into your minutes
Open and search the full transcript
Copy verbatim comments if needed
Delete the transcript or AI minutes at any time
This keeps you in full control of what goes into the final record.
What you need before you start
AI minutes supports manual transcript upload only. You’ll need:
A VTT transcript file
A transcript generated by Zoom or Microsoft Teams (officially supported and tested)
Transcripts from other providers may work but aren’t officially supported.
Don't want to use AI minutes at all? The whole feature can be turned off in workspace settings. The tab AI minutes tab will then be hidden.
Upload your transcript
Open your meeting.
Go to the AI minutes tab.
Select Upload transcript.
Choose your .vtt file from your computer.
Once uploaded:
The transcript appears in the side panel.
AI minutes will automatically generate after the meeting has ended.
It may take a short time to appear.
Use the AI minutes panel
The right-hand panel includes:
AI minutes
A drafted summary of the discussion, organised by agenda item. You can:
Copy the entire item into your minutes
Copy only selected paragraphs
Ignore anything that isn’t relevant
Transcript
The full transcript of the meeting. You can:
Scroll through or search for key points
Copy verbatim statements into your minutes
Delete AI minutes or the transcript
If you no longer want to keep these artefacts:
Open the AI minutes tab
Use the delete options for AI minutes or Transcript
Deleting removes the files from Board only. Your transcript will still remain in Zoom or Teams.
💡 Timestamps for each generated paragraph are provided, so secretaries can double check the "sources"
Tips for better AI minutes
Use transcripts generated directly from Zoom or Teams for the best results.
If your meeting includes speaker identification, AI minutes will produce more accurate summaries.
Make sure the meeting’s agenda items correspond to the content of the transcript.