At Ideals, we build AI features with one clear goal: to help secretaries, directors, and legal teams move faster, with fewer blind spots. Whether you’re preparing for a board meeting or wrapping one up, our AI tools are here to do the heavy lifting – so you can focus on what matters.
What are AI features, and how do they help me?
Our AI tools are powered by large language models (LLMs) and designed specifically for the boardroom. Use Ask AI to quickly surface key insights, summaries, and context from your board book—no more digging through pages.
Ask AI: board book assistance
Get fast answers, summaries, and context directly from your board materials. Skip the manual search—just ask and get results instantly.
Instantly find what matters in long board packs
Cut down on prep time for directors and secretaries
Help everyone walk into meetings aligned and informed
Your data. Your control.
We understand that data security, confidentiality, and compliance are top priorities—especially when it comes to sensitive board information. Here's how we protect your information:
Your data is never used to train AI models.
AI output is generated without using any of your content to fine-tune or improve model performance.Everything stays within the Ideals secure environment.
All AI features run within the protected Ideals infrastructure, built on Amazon Bedrock and backed by AWS security standards like SOC 2, HIPAA, and ISO 27001.End-to-end encryption.
All data is encrypted in transit and at rest. Even during AI processing, it stays within the Amazon ecosystem.No data crossover.
AI responses are scoped to your project only. There is no risk of another client accessing your information.AI-generated content can be deleted at any time.
You’re always in control. Delete content permanently and irreversibly whenever you choose.Optional by design.
AI features can be enabled or disabled at the project level. If your team or clients prefer not to use them, that’s completely supported.
Accuracy and oversight
Like all AI tools, there’s always a possibility of inaccuracies or "hallucinations" – results that sound convincing but are incorrect. That’s why we recommend:
Treating AI suggestions as a starting point
Always reviewing AI-generated content and summaries before sharing
Using AI to speed you up, not make final decisions
Frequently Asked Questions
Can I opt out of using AI features?
Yes. Admins can disable AI at the workspace level. You’ll still be able to use the full platform without any AI assistance.
Where is my data processed and stored?
All data, including AI data, is processed and stored within the Amazon Web Services (AWS) ecosystem using encrypted infrastructure. AI data is processed in the same AWS region as your hosting. For example, if your data is hosted in the EU, all AI processing also takes place in the EU. In Canada, data may be processed in a different AWS region — but it never leaves the secure AWS environment.
Who can see my data?
Only you and your project team. AI outputs are scoped to your project and your permissions. Nothing is shared across clients.
Can I delete AI-generated content?
Yes. You can delete any AI-generated notes whenever you like. Deletion is permanent and irreversible.
Who do I contact for more information?
Our support team and AI product specialists are here to help. Contact us for technical questions, feature walkthroughs, or privacy-related guidance.